Construction companies face a lot of unique challenges when it comes to managing their payroll. From workers’ compensation to taxes, it can be overwhelming for contractors and construction companies to keep up with the intricate demands to maintain compliance.
But it doesn’t have to be this complicated.
With the right construction payroll service provider, you can simplify and streamline your business operations, giving you the flexibility to get back to the work that really matters.
Understanding Construction Payroll Services
There’s a lot happening in the world today that impacts payroll. Since March of 2020, many construction companies have had to deal with PPP loans as their client contracts were put on hold - or even canceled completely - thanks to the global pandemic.
With COVID only adding more stress on top of the normal headaches of construction company payroll, the need for a solution to simplify operations becomes obvious. But, what kinds of payroll services do contractors and construction companies need?
The Challenges of Construction Payroll
There are a lot of payroll services out there that market to construction companies but fail to deliver the level of service desired.
Contractors come to us all the time because their current payroll service is too difficult to reach during business hours. Voicemail messages are ignored, and their calls aren’t returned.
Another complaint we hear is that even when some payroll services respond, they respond to requests too slowly. When your company is trying to move at the speed of business, but payroll problems hang unresolved for too long, it can have a negative impact on the entire business.
Paying Too Much
We find a lot of times, construction companies have been oversold by their payroll service providers. This often happens when the payroll provider sells one-size-fits-all packages that aren’t tailored to each company. The result is that contractors are often left paying for extra services they don’t really need.
What Construction Payroll Services Should Offer
Life is much easier when your construction payroll service actually understands what construction companies need.
Partnerships and Connections That Make Business Work
When a payroll company is actually connected, it makes doing business easier. For example, at ConnectPay, we have an in-house tax team, and we work closely with expert local partners in workers’ comp, accounting services, and many others. We leverage these strong connections to ensure our construction customers always have an answer to their questions and resolve their payroll issues without the nightmare of a never-ending back and forth.
Time and Attendance Solutions
Time clock tracking is a must-have in construction payroll. Contractors are always in and out of projects - large and small. Employees are shifting between job sites on a regular basis, sometimes multiple times per day. Construction companies need a time clock solution that can keep track of punches automatically, and it’s even better if this information can be synced directly with their payroll platform.
At ConnectPay, for example, we integrate with OnTheClock, which is a powerful time clock solution for construction companies. Most notably, OnTheClock has the ability to provide geofencing, which uses GPS software to auto-tag employee time punching based on their geolocation. This enables contractors to monitor where their employees are logging their hours by job site, all automatically.
Another area of need for construction companies is the ability to track and allocate supplies, labor, and expenses by the job. With multiple projects going at the same time, even if two jobs are in the same house - like a basement finishing and a kitchen remodel going simultaneously - there is a need to track spending by location and project to ensure you meet your profitability goals. Payroll is a big part of that.
Attentive Customer Service
Nothing is more frustrating than paying for a payroll service, running into an issue, and then having all of your phone calls hit voicemail. It’s even worse when it takes hours or days before that voicemail gets a response - if at all.
Attentive customer service is key to keeping your construction company running smoothly, and your employees paid correctly and on-time. Your payroll service needs to be invested in that.
At ConnectPay, we pride ourselves on never letting calls go to voicemail during business hours. That’s a huge reason our customers love us. Our clients are on a first-name basis with their payroll experts.
Local Insight and Regulatory Expertise
Your payroll service is going to need in-depth knowledge of the labor and tax laws of your local state and industry. Every state is different, and labor laws can change dramatically from area to area.
You need a payroll representative who is local and knows your area. That’s the only way to guarantee their knowledge and processes meet the regulatory requirements of your business.
‘Pay As You Go’ Workers Compensation Integration
Workers’ comp is a necessary and vital expense in the construction industry. Paying all of your workers’ comp upfront in a single lump sum is expensive and inefficient. Not only that, but it actually leads to more surprise audits and additional payments down the line.
Pay As You Go ensures that your exact payment amounts are calculated and sent to your carrier each and every pay period. This eliminates those annoying end-of-year audits and improves your monthly cash flow.
When you pay as you go, you only pay for what you use.
Choosing the Best Construction Payroll Service
At the end of the day, payroll services are supposed to work for you. First and foremost, their job is to keep your payroll running and your business compliant. Understanding labor and tax laws is critical to your company, and you need a professional that has the local knowledge to do so. Secondly, payroll services simply need to make it easier for you to run your business.
A payroll service that can make payroll accurate, easy, and integrated is the ultimate goal.
If you would like to see how ConnectPay’s integrated payroll service is making life easy on construction companies and contractors, schedule a call with us today.